Annual General Assembly of DBC 2016

  • 15 Mar 2016
  • 6:00 PM - 10:00 PM (UTC+03:00)
  • Royal Danish Embassy, 9 Prechistensky Pereulok
  • 33

Registration

  • DBC's Annual General Assembly hosted at the Royal Danish Embassy in Moscow on the 15th of March at 6pm.

Registration is closed

  

      

 

Annual General assembly - dbc 2016

- Invitation

Dear members,


Dear members, it is time for our Annual General Assembly and we would like to invite you to join us at the Royal Danish Embassy on March 15 at 6 p.m. We hope to see as many of you as possible in order to present and obtain approval of the audited report and accounts as well as other relevant business. See agenda below.

Meeting: Annual General Assembly 

Breaks: Finger food and drinks will be served during breaks

When: Tuesday March 15 at 6 p.m.

Where: Royal Danish Embassy, 9 Prechistensky pereulok, Moscow

After: Rounding up and closing drink (nearby location to be announced)

The audited annual report & statement of accounts for the year 2015 can be found by clicking here, or by entering the "Members only" section after login on www.dbc.club. Here you will also find the DBC bylaws.

Please ensure that you have fully paid you membership in order to take part and be able to vote at the annual general assembly.

Below you will find an outline of the agenda and the proceedings for the evening.

p.s. A big thank you to the embassy for their continuous support in facilitating our event. 

p.s.s. Please remember to bring you passport for access to the embassy.

Best regards

Board of DBC Moscow

Announcement: Recommended amendment to DBC By-Laws

In our continuous efforts in improving and maintaining compliance, we have ensured the club activities are in compliance with the perpetual amendments to Russian legislation. At the upcoming Annual General Assembly, we are thus also recommending a minor amendment to our By-Laws, in order to ensure our Bylaws reflect the same compliance as our operations already fulfil. 

In section 2 of the by-aws, at the second bullet point, we recommend to replace the word "political" with "business".

Excerpt from current bylaws:

2. PURPOSE 

The purpose of DBC shall be: 

  • to facilitate business networking and opportunities for Danish businesses and business people working for Danish companies with an interest in the Russian market; 
  • to promote discussion of economic, political and social issues in Russia among the members;


During the Annual General Assembly we will seek your approval for this recommended amendment, which will require two-thirds majority vote of the total members in attendance at the General Assembly with a fully paid membership.


Your involvement in DBC is strongly needed!

During the Annual General Assembly (hereafter AGA) we will highlight some of the challenges and opportunities DBC is facing, as well as present our recommendations to an amended operating model of DBC. 

Your participation at the upcoming AGA is therefore essential in order to influence the future of DBC. The recommended operating model is also requires a bigger number of members engaged and involved in the operations. The Board therefore strongly urge you, to first of all be present at the AGA and secondly, seriously consider volunteering for future roles within the DBC.

Please contact our Chairman of the Board for further elaboration.


Board members and Auditor:


Board Member openings:
3 current board members are ending their 2-year term and 4 members are continuing on their second year. Of the 3 board members ending their term, two have announced they are not continuing as board members while one has announced willingness for re-election.

The known board candidates are as follows:

  • Ulrik Andersen (KPMG - Audit) - Current Treasurer of DBC (up for re-election)
  • Henrik Dueholm, Engineering Production Manager, Haldor Topsoe
  • Alex Jensen, Construction Manager, Ghelamco LLC

Continuing board members on 2nd of two year term: 

  • Helena Bollesen (Independent Consultant /Author)
  • Henrik Bendix Dahl (Novo Nordisk) 
  • Kasper Ditlevsen (KPMG - Advisory) - Current Chairman of DBC
  • Kristian Lyhne (International Consultants) 

Discontinuing board members: 

  • Ann Charlotte Norin (Vitus Bering Management) - Current Vice-Chairman of DBC 
  • Mogens Laursen (LEGO) - Current Board Member and moderator

In accordance with the bylaws, the DBC Board can consist of 5-7 members and thus there will be no need for election, but approval from the general assembly.


Auditor:
The General Assembly appoints an Auditor and an alternate Auditor. Currently the club is having one of the two:

  • Jørgen Bollesen (EKF) - Current Auditor of DBC - Discontinuing 
  • Sven Møller - Alternate Auditor of DBC.

DBC Auditor is currently a vacant opening and no applications was received. 


 

Auditor, Agenda & Procedures:

Agenda:                                     

  1. Welcome 
  2. Election of moderator
  3. The Board's report on DBC's activities in the past year.
  4. Presentation for adoption of the annual report and accounts, as well as the budget for the current financial year and adoption hereof.
  5. Decision on amendments to bylaws
  6. DBC Operating Model recommendations
  7. Board members and alternate Board members - ending terms and candidates. 
  8. Decision on Auditors. 
  9. Membership fee for the following calendar year.
  10. Any other business.
  11. Rounding up and closing drink (location to be announced shortly)

Procedures:

Please note that traditionally candidates have announced their interest for election to the board during the general assembly. Bylaws and fairness to members who would need time for consideration however requires two weeks notice to consider candidacy. Therefore please respect the deadline of March 1.

Announcing your interest should be done by email to our club secretary at secretary@dbc.club and this will allow us to present candidates to members prior to the general assembly. The announcement should contain your full name, company name, position as well as motivation for joining the DBC Board or audit role.

If you are interested an would like to know more about the nature of work put into the club and the roles, please do not hesitate to contact our Chairman for clarification: 

 Kasper Ditlevsen, +7 915 243 5119


Any other Business:


Other topics for discussion!

 

If you have other topics that you would like to discuss during the annual general assembly, please direct this with a short description to our club Secretary, secretary@dbc.club, on March 1 at the latest.

How to get there

Click the map to see on Google Maps!


Location:

Royal Danish Embassy, 9 Prechistensky Pereulok, Moscow.


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